How it works

How the VibeCheck.luxury EMR works — intake to paid.

The whole loop, in the order it actually happens, with the four points where a human has to decide.

Quick answer: VibeCheck.luxury is the EMR across the full loop: intake builds the chart, scheduling runs the day, client activity informs the pre-session brief, AI drafts the note you sign, and claims move through remittance to paid. Four gates require a person — note attest, claim attest, treatment plan, and risk acknowledgement.

See the price What between-session support is →

THE LOOP

Five steps, start to finish

Four sessions a month, and the other 26 days. This is what happens across both.

1 · You invite the client

Digital intake builds the chart as they complete it. The client gets secure access to their own side; you keep yours. Scheduling runs through Google Calendar and Meet.

2 · They check in across the week

A daily six-area check-in — the STOICK protocol — plus journaling, homework dispatched from your side and worked inside the app, and self-assessments that score themselves (PHQ-9, GAD-7 and fourteen more). The protocol can be reconfigured to match the model you already work in.

3 · The week comes back as a brief

Before the appointment, a pre-session brief pulled from the chart: what changed, what is stuck, what slipped. You read the week instead of spending the first ten minutes reconstructing it.

4 · You run the session

That part is yours and stays yours. Nothing in the product sits in the room with you.

5 · The paperwork drafts itself, and you sign it

An AI-drafted SOAP, DAP or BIRP note. Coding suggestions and a claim scrubber for ICD-10 and CPT. Claims submitted, rejections reworked, remittance posted. Copays on your own Stripe. Superbill and receipt PDFs. Every one of those steps stops at a signature.

THE FOUR GATES

Where a human has to decide

“The AI drafts; a person always decides” is only meaningful if you can name the places it stops. Here they are.

① Note attest

The therapist signs every note. The AI can never finalize one.

② Claim attest

No claim submits without a human.

③ Treatment plan

The clinician's, with co-sign supported.

④ Risk acknowledgement

A flag escalates to a person. The AI can never clear it.

These are gates, not settings. There is no configuration that turns them off, which is the difference between a tool that drafts and a tool that decides.

THE LIMITS

What it does not do

It does not do therapy. Client-facing EMR support is channeled through your rules and never positions itself as the clinician. It does not make clinical decisions, clear risk, or sign anything. It is not a crisis service — crisis resources are always on inside the client app and a flag escalates to a person, but 988 and emergency services are the crisis path, not this.

VibeCheck.luxury is the full EMR, and it is in final validation. It is not yet generally available. The $77.77 clinician-seat price covers the same product: no tier change. What the EMR covers →

QUESTIONS

Straight answers

Does the AI ever finalize anything?

No. There are four human gates and the AI cannot pass any of them: the therapist attests every note, no claim submits without a person, the treatment plan is the clinician's, and a risk flag escalates to a person — the AI can never clear it. The AI drafts; a person always decides.

What does the client actually see?

A daily check-in, a place to journal, homework they can work inside the app with support, and crisis resources that are always on. They do not see your notes, your chart, or your billing.

How does the pre-session brief get built?

From what happened that week — the check-ins, the journaling, the homework worked or skipped — pulled together against the chart so you read the week before they sit down, instead of asking how things have been.

What if a client stops using it?

That is information too. A gap in the check-ins shows up in the pattern notes the same way a change in them does. Nothing about the product requires the client to be diligent for you to learn something.