Practice tools, an AI assistant, AND a between-session client app — nobody else puts them in one product, anywhere on that list. Every other route is two or three subscriptions stitched together.
For independent therapists · sourced comparison · verified June 2026
Run the audit on us first. We answer all eight, in writing.
Most behavioral-health platforms can't answer all eight cleanly. VibeCheck can: executed BAAs, HIPAA-eligible architecture, and an AI office that runs on your own Mac or PC as a free download, so your clients' words never leave your machine. Built by a practicing LCSW who runs his own caseload on it. Then there's the part no one else ships in one product: an AI office that runs your back office, and a client app for the 26 days between sessions.
$77.77/mo per clinician seat · cancel anytime · HIPAA-eligible architecture with executed BAAs
The questions a clinician should ask any platform before handing it a client's data. Here are ours, in writing. Ask every other platform the same eight, and compare the answers.
Every answer here is one you can hold us to in writing. The next sections show the rest of the field, named, with their own published numbers.
Not three cherry-picked names. The twelve a therapist actually weighs: SimplePractice, TherapyNotes, Jane, TheraNest, Sessions Health, Carepatron, Mentalyc, Upheal, Headway, Grow Therapy, Alma, and Quenza. Three honest things came out of it.
Practice tools, an AI assistant, AND a between-session client app — nobody else puts them in one product, anywhere on that list. Every other route is two or three subscriptions stitched together.
Carepatron has a free tier. Sessions Health is $39/mo (their own pricing pages, verified June 2026). If you want the budget lane, it's real. Our case is one bundle and the 26 days.
What a client actually holds between sessions — daily check-ins, an AI companion, a pattern mirror, crisis support. On the client side, the board goes empty for every name above.
Eight things a client could hold in their hands between sessions. Here's who ships them. A ✓ means the client gets it; a ✕ means it isn't on the client side of that product. Verified June 2026 — sources at the bottom of the page.
| What the client holds | VibeCheck | SimplePractice | TherapyNotes · Jane · Sessions Health · Carepatron client portals | Mentalyc · Upheal AI scribes, no client app | Quenza worksheet pathways · no AI · billed per client |
|---|---|---|---|---|---|
| Daily check-ins (STOICK method) | ✓the daily loop, not a quarterly form | ✕ | ✕ | ✕ | ✕pathways are scheduled worksheets, not check-ins |
| AI companion the client talks to | ✓clinician-channeled — your voice, your guardrails | ✕ | ✕ | ✕ | ✕no AI |
| Journaling + pattern mirror | ✓ | ✕ | ✕ | ✕ | ✕ |
| Homework worked in-app, with AI support | ✓ | ✕ | ✕ | ✕ | ◐worksheet pathways — no AI support |
| Self-assessments auto-scored | ✓PHQ-9, GAD-7, 16 instruments | ✓assessment library | ✕ | ✕ | ◐inside pathways |
| Crisis support always on (988 / 741741) | ✓built into the client app, with human escalation | ✕ | ✕ | ✕ | ✕no crisis rails |
| Graduation tail after discharge | ✓support doesn't stop at the last session | ✕ | ✕ | ✕ | ✕ |
| Pattern notes back to the clinician | ✓what changed, what's stuck, what slipped | ✕ | ✕ | ✕ | ✕ |
Everyone else's client experience is a portal for forms and invoices.
Headway, Grow Therapy, Alma, and TheraNest aren't in the grid because their client side is booking and paperwork — same empty board. Quenza is the only one even playing: scheduled worksheet pathways on a per-client meter (Capterra, June 2026).
No adjectives. Their own published numbers, dated, with the links at the bottom of the page.
Headway and Grow Therapy hand you free software, then keep roughly 20–30% of every insurance reimbursement, for as long as you see that client (healthaidaily.com, verified June 2026).
SimplePractice runs $49–99/mo, and the AI scribe is about $50/mo on top. TherapyNotes is $69/mo plus $40–50/mo for the AI (their own pricing pages, June 2026).
Quenza charges per block of clients — about $130/mo at 40 clients (Capterra, June 2026). The bill tracks the caseload.
VibeCheck: $77.77/mo per clinician seat, exact. One product, one price. AI included. Shaula's office included. The client companion included. Clients unlimited. The price has cents because it's honest. The full VibeCheck EMR is part of the same package at the same seat price — it's the next section down — and every detail is on the pricing page.
VibeCheck EMR is everything VibeCheck does today plus the entire practice — charting, scheduling, copays, and claims that go from drafted to paid. We take 0% of what you collect: copays run on your own Stripe, insurance reimbursements go from the clearinghouse straight to you, and card processing passes through at the raw 2.9% + 30¢ — never marked up. Claims can cost $0 with your own free clearinghouse (Office Ally is one); the AI drafts every note and you sign every one — it can never finalize. Included in the one $77.77/mo per-seat price — in final validation, coming soon.
Your money never touches our hands. The marketplaces keep 20–30% of every insurance reimbursement, for as long as you see that client — about $1,600–2,400 a month at $8,000/mo billed (healthaidaily.com, June 2026).
2.9% + 30¢, never marked up. SimplePractice runs 3.15%, TherapyNotes 3.1% — above the raw rate (their own pages, June 2026). Per-claim can be $0 with your own free clearinghouse.
The AI drafts every note and you sign every one — it can never finalize. SimplePractice and TherapyNotes sell the scribe as a +$40–50/mo add-on (their own pricing pages, June 2026).
One product, one price. $77.77/mo per clinician seat covers all of it — the companion and Shaula today, the EMR the day it ships. That's not a teaser rate — it's the price.
Every figure above is the company's own published number — SimplePractice's 3.15% and $0.25/claim, TherapyNotes' 3.1% and $0.14/claim, the Headway/Grow 20–30% cut — linked in the sources below, verified June 2026. Clients are unlimited: you're priced on seats, never caseload. And the honest part: VibeCheck EMR isn't open for customers yet. It's built FHIR-native, in final validation, and coming soon. Start on VibeCheck today — same $77.77/mo per seat now and when the EMR ships.
The AI office, included in the one $77.77 seat price — the client companion and VibeCheck EMR alike — nine capabilities, from your practice website and weekly blog to decks, proposals, and your newsletter. Bought piece by piece, that stack runs $250–400 a month. Shaula drafts, you approve. Nothing publishes without your yes.
Meet Shaula →You read the board. The 26 days are sitting there, empty, on every other platform. Fill them by Friday. One price — $77.77/mo per clinician seat, cancel anytime. VibeCheck EMR is in final validation and coming soon — included in that same seat price the day it ships.
Prices exact, never rounded. HIPAA-eligible architecture with executed BAAs. Patent pending — U.S. Provisional 64/059,214. Built by Matthew Sexton, LCSW, NATC, who runs his own practice on it — the story.
Every competitor figure on this page is linked to its source — the company's own pages where published; Capterra and healthaidaily.com otherwise.
All verified June 2026 · re-verified before every update
SimplePractice and TherapyNotes are practice-management platforms — scheduling, notes, and billing tools for the clinician. Their client side is a portal for forms and invoices. VibeCheck is built around the other 26 days a month, when the client is between sessions: daily check-ins, an AI companion the client can talk to, homework worked in-app, crisis support always on (988/741741), and pattern notes back to the clinician. The AI is included in one price instead of sold as a $40–50/mo add-on.
No. Carepatron has a free tier and Sessions Health is $39 a month (their own pricing pages, verified June 2026). If you want the budget lane, it exists and we will say so. VibeCheck is $77.77 a month per clinician seat with the AI and Shaula included, and it is the only platform in the field whose client app covers the other 26 days between sessions. And the sticker price is only half the math anyway: ask what your client is holding on the 26 days between sessions.
Not yet — today VibeCheck sits beside whatever you run, on purpose: the client companion and Shaula's office are live now. The full VibeCheck EMR — system of record, billing built in — is in final validation and coming soon, included in the same $77.77/mo per-clinician-seat price the day it ships. One product, one price; nothing extra to upgrade to.
One price: $77.77 a month per clinician seat — exact, never rounded. Everything is included: the AI, Shaula's office, the client companion, and the full VibeCheck EMR when it ships (it's in final validation now). Clients are unlimited — you're priced on seats, never caseload. You sign up with a card and can cancel anytime. Details on the pricing page.